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Procedures for Disclosure of Retained Personal Data
1. The use of Personal Data retained by New City Corporation
New City Corporation obtains personal data using methods (1) and (2) below.
Please check the handling of retained personal data and other personal information in "Handling of Personal Information".
| (1) |
Personal information is obtained directly from the individual in association with business activities relating to real estate sale and rental, its related management and intermediary, and other such activities. |
| (2) |
Personal information such as certified copy of register, residential plot maps, etc. is obtained indirectly from sources other than the individual through public information and private sector information sites and advertisements. |
2. Contact points for applications for Disclosure, Correction, Termination of Use, etc.
| (1) |
Please contact the responsible business section given below for procedures concerning the termination of use in accordance with Article 24 Section 2, Article 26 Section 1 and Article 27 Section 1 or Section 2 of the law relating to safeguarding personal information (hereinafter "Personal Information Safeguarding Law"). |
| (2) |
Application for disclosure according to Personal Information Sageguarding Law Article 25 Section 1 is dealt with by the contact given below. Please note that disclosure procedures can only be dealt with through this contact. Please refer to "3. Procedures for Disclosure".
New City Corporation Personal Information Inquiries
Address: Roppongi 1-10-6, Minato-ku, Tokyo, 106-0032
Telephone: 03-6229-5001 (Weekdays between 09:00-18:00)
E-mail address: personal_info@newcitycorp.com |
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3. Procedures for Disclosure
With regard to the points described in (3), please send the application by mail (or by hand) including the required application form, personal identification documents along with the specified postage fee to the address of the Personal Information contact given in 2. above. The Information Disclosure will be in writing and will be mailed as deliverable only to the individual who appears on the copy of the residence certificate submitted.
(1) Documents Required for Application
| 1. |
Disclosure Application Form Click to download.If you cannot download this form, please contact the Personal Information contact given in 2. above. |
| 2. |
Personal identification documents
A copy of the residence certificate (for foreigners, foreigner registration certificate) and a copy of identification issued by a public organization which includes name and address (e.g. driving license, passport, health insurance certificate, etc.). A copy of both is required (residence certificate and personal identification). |
Request for Disclosure by a Representative
If disclosure is requested by a Representative, the documents described in A or B should be mailed together instead of the documents given in 2 above.
A. In the case of Legal Representative
The following documents [ a) and b) ] should be prepared:
| a) Documents to verify Legal Representative |
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In the case of a minor: one copy of family register
In the case of adult wards of court: one copy of certificate of registered matters (inquire at the Tokyo Ministry of Justice Section for adult wards of court). |
| b) Documents to confirm that an individual is the Legal Representative |
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A copy of the residence certificate for the Legal Representative (for foreigners, foreigner registration certificate) and a copy of identification issued by a public organization which includes name and address (e.g. driving license, passport, etc.). A copy of both is required (residence certificate and personal identification). |
B. In the case of a Representative with Power of Attorney
The following documents [ a) to c) ] should be prepared:
| a) |
One copy of Power of Attorney (stamped with registered personal seal) |
| b) |
A copy of the residence certificate for the Representative (for foreigners, foreigner registration certificate) and a copy of identification issued by a public organization which includes name and address (e.g. driving license, passport, health insurance certificate, etc.). A copy of both is required (residence certificate and personal identification). |
| c) |
One copy of both the residence certificate and registered seal certificate for the individual. |
(2) Fees
| 1. |
The postage fee below is required for each application.
• Postage: 600 Yen (Price breakdown: basic postage price 80 Yen, registered delivery 420 Yen, delivery to addressee only 100 Yen) |
| 2. |
Payment Method for Postage FeePlease include a postal order for 600 Yen in the envelope along with the application documents. As an alternative to a postal order, payment for the same amount using postage stamps is acceptable. |
(3) Important points
| 1. |
Disclosure may not be possible if the specified application documents have not been submitted correctly. |
| 2. |
In the case of an application by a Representative there will be no disclosure made if the Legal Representative cannot be confirmed. It may be necessary for us to contact the individual concerned in order to confirm the Legal Representative. |
| 3. |
There will be no disclosure made when the disclosure request does not include the correct postage fee. |
| 4. |
Please bear in mind that it may take time for confirmation and verification of personal data before disclosure documents are issued. |
| 5. |
If, after investigation, it is found that no personal information is held for the applicable individual the result will be provided but there will be no refund of the submitted postage. |
| 6. |
When the life of the individual, or a third party, is endangered or there is a possibility of bodily harm or other assets of rights and profits are put at risk, or when there is a possibility of causing considerable hindrance in proper execution of business of the New City Corporation, or when it means that other laws and regulations may be violated we may decide not disclose retained personal data in whole or in part. In this case the submitted postage fee cannot be refunded. |
| 7. |
Disclosure is performed in writing and the policy is that the individual concerned will receive the document. This will be sent by mail as deliverable only to the address and name of record in the residence certificate submitted.(Additionally, in the case of the applicant being a Representative with Power of Attorney, the disclosure will be sent by mail to the individual concerned as deliverable only to the address and name of record in the individual's residence certificate. When the Legal Representative is the applicant, the disclosure will be sent by mail to the Legal Representative as the individual concerned, deliverable only to the address and name of record in the residence certificate.) The telephone number of the recipient will be stated on the mailing envelope. When mail is to be delivered, the post office will notify the addressee and will deliver the article after confirming the identity of the individual. Otherwise it can be received at the notifying post office. |
| 8. |
The personal information which was provided with the application will be used for confirmation of the individual's identity, matching the data that is held by the company and necessary procedures to disclose the contact details of the individual concerned or applicant (Legal Representative). Additionally, application documents will not be returned. |
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